Project management training workshop - Week 5

It is week 5! This is the last of the theory of PMWC, next week will be revision week.

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Hello,

THIS WEEK


This week’s videos and presentations are here, the topics are: 

  • Documents 
  • Trackers and reports.

A few notes about this week:

Documents: There is one exercise within this presentation where you need to post on the message board again, please add these as comments to this post. 

Trackers and reports: This presentation is mostly exercises. After a short introduction, there are a series of exercises to work through at your own pace, these navigate you through the Project tracker and making a report. If you get stuck at all please get in touch and I will be happy to help. The use of the tracker and creation of reports will not be in the exam. 

ADDITIONAL RESOURCES

I wanted to draw your attention to examples of how the PMWC approach can be used with teams focusing on technology based projects and research projects, see here

KAHOOTS AND REVISION

I've made the Kahoots available outside of the live sessions to use as a learning tool. Here is a document that contains information on how to access these. 

We will chat about revision more next week, but if you want to make a head start here is a document with ideas for revision tools. 

SHARE THE LOVE

As we mentioned in the live sessions, we have something called “Share the Love discounts”, this is a 20% discount for anyone who has been on a WildTeam workshop that they can use on future workshops, either for themselves or for a friend. For more information and to apply, please fill out this form.

EXAM

The exam will be on the 15th June at the normal times (9 am BST and 6 pm BST). To accommodate those who can't make those dates we will put on an extra session at 6 pm BST on the 18th June. Unfortunately only in extenuating circumstances can we put on extra exam sessions as they require a lot of our time to run. You must attend a live session to do the exam. Any questions or concerns about the exam please do get in touch.

I hope you all have good weeks and manage to fit in some outside wildlife regeneration time. Please get in touch if you have any questions or feedback. 

With wild wishes,

Beth and Lucy

Beth Robinson

WildLearning Specialist, WildTeam

I'm a WildLearning Specialist with WildTeam, a bit of a odd job title. My main role is to design, deliver and organise both our online and class-based training workshops. One of the best parts of my job is meeting other conservationists and learning about the work that they do. I really enjoy geeking out reading teaching theory and thinking about ways I can more creatively and engagingly deliver learning. Before working for WildTeam I did a PhD in invasive plants and human wildlife interactions. I find it really interesting to learn about the ways people interact with nature, both when nature is being wonderful, but also when is is being a bit annoying!
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Go to the profile of Katherine Hampton
about 1 year ago

Incoming dependency example: Data for my dissertation which was collected over a time period of 10 years by staff, students and volunteers. Without which I could not have created a working hypothesis or run any statistical analysis!

Outgoing dependency example: Working as a BTO bird ringer. As part of a large community of ringers each ringing session I undertake helps to add to the data bank held by the BTO which many different researchers rely on for scientific projects.

Go to the profile of Beth Robinson
about 1 year ago

What was the data set that was collected over 10 years? Sounds good! Thanks Katherine. 

Go to the profile of Katherine Hampton
about 1 year ago

It was a data set on brent geese in Dublin. My supervisor has a long standing project on the species. They over winter there and the data included fat scores, flock sizes, ages and colour ring sightings. I also got to go over there to help with some cannon netting which was awesome and very interesting!

Go to the profile of Lucinda clarke
about 1 year ago

Dependencies

Ok, so I am not currently working on any conservation project so I’m afraid it’s another example from my current airport security job and coronavirus. I am not sure If I’ve quite grasped the concept so please forgive me if I get it wrong.

Incoming dependency

After the corona outbreak it was realised that contact between people should be lessened as much as possible, which meant body search etc had to be revised. As our procedures, laws and requirements are set out by the Department for Transport and the Civil Aviation Authority, new search procedures had to be confirmed and assessed by them first before we can implement trials and training.

Outgoing dependency

Using the same example, the project depends on the competence of staff during Overt testing, and co-operation of passengers and contractors, and the new procedures being compliant. In order for the airport to adapt to running in this new situation compliantly, overt tests have to be passed, but before Overt tests can be initiated the training team would have to draw up new training plans to ensure the overt tests are passed. Once the new process is confirmed then new procedure manuals have to be developed before the new training can be implemented and officers can carry on in their working environment, so that flights can continue to be as safe and secure as before, whilst remaining efficient and reducing the spread.

Go to the profile of Beth Robinson
about 1 year ago

Thanks Lucy! I always find your examples really interesting so please keep sharing! 

I can't quite get my head around the second example but maybe I am not understanding. An outgoing dependency is when someone else is relying on you / your project. Is that what is happening here? 

Go to the profile of Lucinda clarke
about 1 year ago

Erm...In a round about sort of way yes :D sorry I always over explain things. Put another way I guess as as workstream member passengers and airlines would  be relying on my team to complete implementation of the compliant process so they can continue their business. I think the rest of it would come under incoming dependencies now that I think about it.

Go to the profile of Daniele Clifford
about 1 year ago

Incoming dependency = Bird handling licences required to undertake the track a gannet project (gps tagging gannets).

Outgoing dependency = the adapt a gannet project is reliant on the track a gannet project going ahead.

Outgoing dependency = researchers reliant on the data from the track a gannet project.

Go to the profile of Beth Robinson
about 1 year ago

Lovely stuff, thanks Daniele! 

Go to the profile of Nicola Williamson
about 1 year ago

Incoming Dependency - Landowners permission to plant wildlife corridors on their land to connect habitats alongside a public path network.

Outgoing Dependency - When a small local charity relies on a larger international charity for project funding, which includes covering the costs of local staff. 

Go to the profile of Beth Robinson
about 1 year ago

Good examples, thanks for the contribution Nicola :) 

Go to the profile of Rebecca Taubert
about 1 year ago

Incoming Dependency:  Landowner permission to access land to undertake two vegetation surveys yearly.

Outgoing Dependency: Multi-organizational dependence (ie. research, evidence...) on continuous water quality data collected as part of a long term monitoring program. 

Go to the profile of Jerry Aylmer
about 1 year ago

Incoming dependency: The last project I worked on, rotating staff on and off the island and getting supplies was totally dependent upon if and when either the Coast Guard boat or Police helicopter was available.

Outgoing dependency: The financial viability of the 'Precious Plastics' project in Malaysia was dependent upon our marine and waste management project collecting sufficient types 2 and 5 plastics (mainly straws, bottle tops and shampoo bottles) on beach cleans and from the community to feed into the precious plastics machine to create a stream of recycled plastic turtle shaped necklaces that could be sold to tourists, gift shops etc.

Go to the profile of Heather Chang
about 1 year ago

Incoming dependency: As part of a current project for conservation financing, we entered an agreement with Ducks Unlimited Canada to collect data on carbon storage in NWT.  This data will assist our decision makers with determining the viability of the NWT to enter the 'carbon credit' market.

Outgoing dependency: Our team has deployed ARUs to collect data on bats in one of our protected areas.  This information will be used by another team who works specifically on Species at Risk.

Go to the profile of Jane Wigan
about 1 year ago

Incoming dependency: Local hotels allowing the project volunteers to access their rooftops in order to carry out cetacean studies.

Outgoing dependency: Whale watch boat tours rely on project volunteers coming on board to educate tourists about local wildlife populations.

Go to the profile of James Wylor-Owen
about 1 year ago

For a project researching cobra spatial ecology but also delivering local education about basic snake biology and behaviour to dissuade persecution:

Incoming dependency: On the host Research Station, to allow the Snake Team to use lecture hall facilities for community outreach and school education events

Outgoing dependency: Of the regional University, which asked the Snake Team to deliver occasional tours of the biosphere reserve and introductory lectures about all the research taking place within it, including but not limited to the team's snake research

The outgoing dependency was more-or-less a trade or show of goodwill to the Research Station in exchage for their continued hospitality and support navigating Thai research permissions (which can be very difficult for internationals).

Go to the profile of Ausrine Maurukaite
about 1 year ago

Incoming dependency:  The smoothness and time quality of understory birds sampling using mist nets capturing method in Reserva Ducke, Brazil was dependent on local people knowing surroundings and how to prepare sample area in the rainforest. 

Outgoing dependency: The final presentation of 5-days understory birds sampling depends on the quality of students who are responsible each day for sampling quality and correct use of identification tools as well as collected data.

Go to the profile of Mariasole Calbi
about 1 year ago

Incoming dependency : willingness of landowners to let me work in their forest patches.

Outgoing dependency: The university needs good results and publications from the project in order to get more visibility and funding.

Go to the profile of Aurora Luongo
about 1 year ago

We will organize a train-the-trainer training on CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) in a French-speaking West African country.

Incoming dependency = the trainers must be able to travel internationally, which is not possible yet.

Outgoing dependency = aspiring trainers won’t be able to replicate the training if they couldn’t get the training themselves.

Go to the profile of Paul Trevor
about 1 year ago

Incoming dependency: A project I have been working on is looking to expand the coverage of Wych elm on the Reserve in order to connect and expand a White letter hairstreak population into the wider landscape. The incoming dependency is relying on a local nursery to successfully collect and grow disease resistant Wych elms from the local region.

 

Outgoing dependency: Collection of white letter hairsteak data will feed into the Lepidoptera records for the county, which in turn will feed into the national records. 

Go to the profile of Eloisia Constance Rhoda Wild
about 1 year ago

Incoming dependencies: Tourism to the small island that we operate on. Without visitors to our education hut, we would not be able to provide our responsible tourism project.

Outgoing dependencies: Marine parks personnel reliant on our project data to make marine management decisions for the year ahead. 

Go to the profile of Rena Perri
about 1 year ago

Incoming Dependency - Software developers being able to adapt software to overcome issues and make it fit for purpose (in reference to a new travel reservations system).

Outgoing Dependency - System is fit for purpose by the team it gets to the end user (reservations team).

Go to the profile of Helen Simms
about 1 year ago

Hoping this ends up in the right place!

Incoming dependency - due to the consistency of their routes providing perfectly comparable transects(?) for data collection, ORCA cetacean surveys reliant on ferry sailings.

Outgoing dependency - researchers, conservationists and policy makers reliant on the data that the above provides.  (None of which is happening at the moment.)

Go to the profile of Laura Welton
about 1 year ago

Incoming dependency: In my last job we trained volunteers to record recreation disturbance on the coast as there are too many beaches to complete our selves. There data gave us an over view of the whole coast over a certain week or weekend. This could be used to decide on management plans.

Outgoing dependency: Also in my last job we trained volunteers in the removal on non native invasive pacific oysters. Without the training we held the environment agency wouldn't have volunteers to do the work required across all sites.

 

Go to the profile of Emma Levy
about 1 year ago

Incoming dependency: Dependent on military sign off to put project campaign materials on noticeboards, run stands and engage with the community.

Outgoing dependency: One of the project outcomes looks at types of technology which can be used to deal with waste and this will inform another project which is looking to prototype new technology in a remote area but needs informed recommendations.

Go to the profile of Aimee Hill
about 1 year ago

Incoming dependency: RSPB providing crop raiding data collected 4 years ago for me to use for my masters project

Outgoing dependency: Farmers in Sierra Leone waiting for results from the project to better protect their crops