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Current course
FLEXIBLE Project Management for Wildlife ConservationThis page is for learners who are doing the FLEXIBLE, online-only self-paced course, with NO live Zoom sessions. Only Flexible learners can see this page. If you are signed up to the Guided course with live Zoom sessions, you WILL NOT be able to access this page - check your welcome and Week 1 emails for details on how to access your course materials. Want to sign up to the Flexible course? Learn more and register here: WildTeam conservation courses.
Current module (7/10)
7. Admin Processes
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🎥 7.1. Video: Admin Processes - Part 1 By WildTeam Admin
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📊 7.2. Interactive Game: Naming Documents By WildTeam Admin
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🎥 7.3. Video – Admin Processes - Part 2 By WildTeam Admin
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🎥 7.4. Meetings: love them or hate them? By WildTeam Admin
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📊 7.5. Exercise: Managing Meetings By WildTeam Admin
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🎯 7.6. Kahoot Quiz: Understanding Admin Processes By WildTeam Admin
Next module
8. Documents
Exercise1:
A problem I faced was confusion with version control. I saved multiple versions of a research report with unclear names (e.g., ‘final_v2’), which made it difficult to know which was the latest version when revisions were needed. This wasted time and delayed my work.
Exercise 3:
https://docs.google.com/spreadsheets/d/1XLkGmZEGOQapoq4EI6oFI1z6sGcLIncvsdHd5LdzG7Q/edit?usp=sharing
Excerise 1:Â
One problem I faced when completing documents was while filling out a research permit application form. The form was not clear about what information was required in certain sections — for example, it used technical terms without definitions and did not specify whether it needed data for all years of the project or just the current year. As a result, I had to spend extra time contacting the issuing authority to clarify the requirements and ensure I provided the correct information. This delayed the submission process and highlighted the importance of clear, well-structured documentation.
Excersise 3: https://docs.google.com/spreadsheets/d/1AC4IuoYuuaL4Zj_ZMkUXejf-oJlOztxbuabNeiG_ve0/edit?gid=147361033#gid=147361033
Exercise 1:
A problem I faced when completing documents was that they were given random names and lacked clear version numbers. This made it confusing to identify the latest version, forcing me to open multiple files and ultimately wasting time.
Exercise 3:
https://docs.google.com/spreadsheets/d/1yU4QCR5SZGfLgcWPy1Cvic8yla6V757GwSfyff1sgTw/edit?usp=sharing
I've had difficulty finding files during previous work, access to files finding where they're saved etc
Task 3 - https://docs.google.com/spreadsheets/d/1nDWLi_5HNMoy1l6vsKylvdsJX0z7As6htGjqW9KCt-8/edit?usp=drivesdk
I've had many problems in the past, generating reports of environmental crimes that had to be sent to the prosecutor's office as technical reports, due to the way they should be presented and how to make them simple, concise, and objective.
Exercise 1: One of the problems I have faced in the past, regularly faced, and continue is whether the intended audience actually reads the project documents produced. There is always the risk that, in striving to include all the details that seem important, the amount of content produced can result in reviewers/readers not reading the content in full. I have, therefore, found it better to be a direct and minimalist as possible and reduce the content to rapidly readable and digestible sentences - often as bullet points - rather than longer narratives.
Sanaz points out the issues with version control too - this is, indeed, challenging to keep up with and can be helped by having a simple log or index of all the project documents at their current version and in which each entry directly links/hyperlinks to the documents.
Confusion on how different worksheets and resources I need on a daily basis has meant alot of staff time is spent opening and closing alot of the wrong documents to find one specific table/ID sheet...
Exercise 1,
A problem i have faced in the past concerning documents is on proper nomenclature and archiving. This usually caused delay in searching saved files and could lead in sharing wrong versions of the document to internal or external stakeholders.
Exercise 3:
https://docs.google.com/spreadsheets/d/1EDFWVDCMBPpNOB-7IWKM4DO3xvFIwT7tT6AU5NpdDg0/edit?gid=147361033#gid=147361033
https://docs.google.com/spreadsheets/d/1RHhud2WbgbSl6C6xptIS8iJGr4JDtzR7Hnzl190V6nA/edit?usp=sharing
I once saved several documents with almost the same names and later forgot which was which. As a result, I accidentally sent an email to my boss with the wrong attachment. It was quite embarrassing and taught me the importance of proper document naming and organization.
I had to fill out a single source justification document, and only after completing the entire document and answering all the questions, I was told by the admin team that there was a more recent version that I needed to use, so I ended up having to copy everything over, which was quite time consuming.
https://docs.google.com/spreadsheets/d/1Lcu9sXu5xchy5BEJiC3uKu3jycdwndtKI7MGv9Mr-NY/edit?usp=sharingÂ