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Current course
FLEXIBLE Project Management for Wildlife ConservationThis page is for learners who are doing the FLEXIBLE, online-only self-paced course, with NO live Zoom sessions. Only Flexible learners can see this page. If you are signed up to the Guided course with live Zoom sessions, you WILL NOT be able to access this page - check your welcome and Week 1 emails for details on how to access your course materials. Want to sign up to the Flexible course? Learn more and register here: WildTeam conservation courses.
Current module (7/10)
7. Admin Processes
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🎥 7.1. Video: Admin Processes - Part 1 By WildTeam Admin
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📊 7.2. Interactive Game: Naming Documents By WildTeam Admin
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🎥 7.3. Video – Admin Processes - Part 2 By WildTeam Admin
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🎥 7.4. Meetings: love them or hate them? By WildTeam Admin
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📊 7.5. Exercise: Managing Meetings By WildTeam Admin
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🎯 7.6. Kahoot Quiz: Understanding Admin Processes By WildTeam Admin
Next module
8. Documents
Work BBQ Planning Meeting 🍔🔥
AttendeesWe planned our BBQ on a rooftop with live music and unlimited food! Assigning clear roles (Chair, Notetaker, Timekeeper) made the meeting efficient. The exercise reminded me how important it is to define actions vs. decisions, and to track responsibility with deadlines.
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Agenda Items Meeting Title Attendees Agenda Item Type (Action/Decision) Description Status Owner Due Date Progress Notes Work BBQ Planning Meeting Sanaz, Minoo, Nazan, Tahsin Food & Drinks Decision Decide on BBQ menu (vegan, meat, drinks, desserts). Not Started Sanaz 10 Sept Considering mix of local caterer + homemade sides. Work BBQ Planning Meeting Sanaz, Minoo, Nazan, Tahsin Entertainment Action Research and book live band/DJ. In Progress Tahsin 12 Sept Shortlisted two local bands. Work BBQ Planning Meeting Sanaz, Minoo, Nazan, Tahsin Location Decision Choose venue (rooftop garden, yacht, or park). Not Started Nazan 9 Sept Checking availability of rooftop space. Work BBQ Planning Meeting Sanaz, Minoo, Nazan, Tahsin Invitations Action Design and send invites to staff. Not Started Minoo 8 Sept Draft design ready in Canva.Sanaz (Chair)
Minoo (Notetaker)
Nazan (Timekeeper)
Tahsin (Entertainment Coordinator)
Frank is always the note taker, and David is always the Chair and Attendees.
They started without everyone there who was meant to be in attendance. The anger at the minute taker was quite harsh. They listened to everyone in the meeting which was good but it seemed rather disorganised.
The should've waited a couple of minutes (for any late attendees) before starting the meeting. 5 minutes are usually acceptable. It seems the notetaker is not new and is always the notetaker, but isn't quite sure what he needs to be taking note of. It would be good for them to discuss what is necessary and what not beforehand to avoid so many pointless interruptions. A timekeeper could be useful to ensure that there aren't too many pointless interruptions.
It is good that they had a dedicated chair and notetaker. It is also good that everyone had a chance to voice anything they felt was needed.